Privacy Policy
Who we are
IVEC Organizing Committee
The IVEC Organizing Comittee was set to be representative of the endurance sport worldwide. It is currently constituted by:
Albert Solae Guitart (ESP/AUS),
Kieran O’Brien (IRE/UK),
Mónica Mira (POR),
Ian Baines (NAM),
Shanti Roos (NDL/UK)
Tom Timmons (USA).
Our website address is: https://ivec.info.
You can contact us at: monicademira@gmail.com
What personal data we collect and why we collect it
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Contact forms
When you fill a contact form your personal data is collected and sent securely via our email server to the destination email in our company. The collected personal data is kept to a minimum necessary to establish contact. The form content, including the opt-in, is also stored in the website database as per GDPR regulation.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
When visiting our website, statistical analyses may be made of your surfing behavior. This happens primarily using cookies and analytics. The analysis of your surfing behavior is usually anonymous, i.e. we will not be able to identify you from this data. You can object to this analysis or prevent it by not using certain tools. Details can be found in our privacy policy under the heading “Third-party modules and analytics.”
You can object to this analysis. We will inform you below about how to exercise your options in this regard.
Who we share your data with
We use third-party services (data processors) in our website. The extent to which your data is shared with these providers depends on your use of our services, and we list the specific third-parties in use (with links to their privacy policies) in the sections below.
Each third-party provider has been vetted by our security team to ensure that privacy policies and practices meet or exceed the same levels of compliance and standards that we follow. Where appropriate and available, we hold additional signed Data Privacy Agreements with these companies as an additional layer of accountability in order to help ensure your data is safe and secure.
We disclose potentially personally-identifying and personally-identifying information only to our employees, contractors and affiliated organizations that (i) need to know that information in order to process it on our behalf or to provide services, and (ii) that have agreed, in writing, not to disclose it to others. Some of those employees, contractors and affiliated organizations may be located outside of your home country; by using our website and services, you consent to the transfer of such information to them. We will not rent or sell potentially personally-identifying and personally-identifying information to anyone.
We may be required to disclose an individual’s personal information in response to a lawful request by public authorities, including to meet national security or law enforcement requirements.
If we ever were to engage in any onward transfers of your data with third parties for a purpose other than which it was originally collected or subsequently authorized, we would provide you with an opt-out choice to limit the use and disclosure of your personal data.
AUTOMATED DATA PROCESSORS
Most modern websites use external services to provide specific functionallity. They are called Automated Data Processors. These services range from visitors analysis, video hosting – like Youtube, or social media access, like Facebook. These third party services collect personal data to be able to provide functionality. Our website also uses some of these services, you can find tehm below.
GOOGLE ANALYTICS
This website uses Google Analytics, a web analytics service. It is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
Google Analytics uses so-called “cookies”. These are text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there.
Google Analytics cookies are stored based on Art. 6 GDPR. The website operator has a legitimate interest in analyzing user behavior to optimize both its website and its advertising.
IP anonymization
We have activated the IP anonymization feature on this website. Your IP address will be shortened by Google within the European Union or other parties to the Agreement on the European Economic Area prior to transmission to the United States. Only in exceptional cases is the full IP address sent to a Google server in the US and shortened there. Google will use this information on behalf of the operator of this website to evaluate your use of the website, to compile reports on website activity, and to provide other services regarding website activity and Internet usage for the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with any other data held by Google.
Browser plugin
You can prevent these cookies being stored by selecting the appropriate settings in your browser. However, we wish to point out that doing so may mean you will not be able to enjoy the full functionality of this website. You can also prevent the data generated by cookies about your use of the website (incl. your IP address) from being passed to Google, and the processing of these data by Google, by downloading and installing the browser plugin available at the following link:
https://tools.google.com/dlpage/gaoptout?hl=en.
Objecting to the collection of data
You can prevent the collection of your data by Google Analytics by clicking on the following link. An opt-out cookie will be set to prevent your data from being collected on future visits to this site: Disable Google Analytics.
For more information about how Google Analytics handles user data, see Google’s privacy policy:
https://support.google.com/analytics/answer/6004245?hl=en.
Outsourced data processing
We have entered into an agreement with Google for the outsourcing of our data processing and fully implement the strict requirements of the European Union data protection authorities when using Google Analytics.
Demographic data collection by Google Analytics
This website uses Google Analytics’ demographic features. This allows reports to be generated containing statements about the age, gender, and interests of site visitors. This data comes from interest-based advertising from Google and third-party visitor data. This collected data cannot be attributed to any specific individual person. You can disable this feature at any time by adjusting the ads settings in your Google account or you can forbid the collection of your data by Google Analytics as described in the section “Refusal of data collection”.
WORDPRESS STATISTICS
This website uses the WordPress Statistics tool to perform statistical analyses of visitor traffic. This service is provided by Automattic Inc., 60 29th Street # 343, San Francisco, CA 94110-4929, USA.
WordPress Statistics uses cookies that are stored on your computer and allow an analysis of the use of the website. The information generated by the cookies about the use of our website is stored on servers in the USA. Your IP address will be anonymized after processing and before storage.
WordPress Stats cookies remain on your device until you delete them.
The storage of “WordPress Stats” cookies is based on Art. 6 GDPR. The website operator has a legitimate interest in analyzing user behavior to optimize both its website and its advertising.
Automattic Privacy Policy can be found here: https://automattic.com/privacy/
Automattic Cookie Policy can be found here: https://automattic.com/cookies/
You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. The functionality of our services may be limited when cookies are disabled.
You can object to the collection and use of your data at any time with future effect by clicking on this link and setting an opt-out cookie in your browser: https://www.quantcast.com/opt-out/.
If you delete the cookies on your computer, you will have to set the opt-out cookie again.
YOUTUBE
Our website uses plugins from YouTube, which is operated by Google. The operator of the pages is YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA.
If you visit one of our pages featuring a YouTube plugin, a connection to the YouTube servers is established. Here the YouTube server is informed about which of our pages you have visited.
If you’re logged in to your YouTube account, YouTube allows you to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.
YouTube is used to help make our website appealing. This constitutes a justified interest pursuant to Art. 6 GDPR.
Further information about handling user data, can be found in the data protection declaration of YouTube under
https://www.youtube.com/intl/en-GB/yt/about/policies/#community-guidelines
GOOGLE MAPS
This site uses the Google Maps map service via an API. It is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
By default, when displaying a map, this website presents only the map placeholder image, and Google Maps is not activated until the visitor requests the actual map, by clicking it.
To use Google Maps, it is necessary to save your IP address. This information is generally transmitted to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer.
The use of Google Maps is in the interest of making our website appealing and to facilitate the location of places specified by us on the website. This constitutes a justified interest pursuant to Art. 6 GDPR.
Further information about handling user data, can be found in the data protection declaration of Google at https://policies.google.com/privacy .
JETPACK BY AUTOMATTIC
This site uses Jetpack, a service provided via API by Automattic Inc., 60 29th Street # 343, San Francisco, CA 94110-4929, USA.
The Jetpack plugin provides several specific functionalities,out of which the following are active and being used in this website:
Protect:
Jetpack Protect is a service to protect websites against traditional brute force attacks and distributed brute force attacks that use many servers against our site. Jetpack’s botnet security features work automatically by blocking malicious login attempts.
Data Used
In order to check login activity and potentially block fraudulent attempts, the following information is used: attempting user’s IP address, attempting user’s email address/username (i.e. according to the value they were attempting to use during the login process), and all IP-related HTTP headers attached to the attempting user.
Activity Tracked
Failed login attempts.
Jetpack sets a cookie (jpp_math_pass) for 1 day to remember if/when a user has successfully completed a math captcha to prove that they’re a real human.
Data Synced to Jetpack’s servers
Failed login attempts, which contain the user’s IP address, attempted username or email address, and user agent information.
Image CDN:
The image CDN (formerly Photon), is an image acceleration and editing service for sites hosted on WordPress.com or on Jetpack-connected WordPress sites. That means that a visitor of our website will receive it’s images from wordpress.com servers instead of from the website server.
The servicce works by automatically rewriting the image links from our addresses into the image CDN addresses, so no visitor personal data is transmitted or stored in Jetpack’s servers.
Jetpack’s Privacy Policy and detailed descritpion can be found here: https://jetpack.com/support/privacy/
Automattic Privacy Policy can be found here: https://automattic.com/privacy/
Automattic Cookie Policy can be found here: https://automattic.com/cookies/
AKISMET BY AUTOMATTIC
This site uses Akismet, an anti-spam service provided via API by Automattic Inc., 60 29th Street # 343, San Francisco, CA 94110-4929, USA.
The Akismet service collects information about visitors who comment on this website and compares it against a spam database.
Data Used
In order to check for spam activity and potentially block fraudulent comments, the following information is used: attempting user’s IP address, user agent, referrer, and Site URL (along with other information directly provided by the commenter such as their name, username, email address and the comment itself.
Automattic Privacy Policy can be found here: https://automattic.com/privacy/
Automattic Cookie Policy can be found here: https://automattic.com/cookies/
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
Session cookies are only retained when navigating our website, being automatically deleted once you close your browser. The language cookie lasts for one day. The “GDPR opt-in/opt-out” preference cookie (CookieConsent) that is set when you accept or customize our data privacy banner is set for 60 days.
The remaing information, including contact form data or third-party cookies are only retained for the minimum amount of time required for the data to be processed, being anonymized or deleted afterwards. The duration of data retention of each third party service can be found in it’s respective Privacy Policy, linked in this page.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
As permitted by law, you have the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient and the purpose for which it has been processed. You also have the right to have this data corrected, blocked or deleted. You can contact us at any time using the address given below if you have further questions on the topic of personal data.
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. Typically for visitors that have left comments, the data will be their email address, any IP addresses assigned to them at the time of leaving the comments and the user agent strings of the browsers they used. The rest of the data is public as published by the visitors. You can also request “to be forgotten”, that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
If you whish to access, correct, amend, or delete inaccurate data, you can direct your request to monicademira@gmail.com. We will respond within a reasonable timeframe, not to exceed one month.
Where we send your data
Some of our Automated Data Processors have servers located outside the European Union, namely in the United States of America. All the traffic sento to those server abides to their respective Privacy Policy and to the EU-US Privacy Shield
You can have additional information on the EU-US Privacy Shield here: https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/eu-us-privacy-shield_en
The Privacy Policy of each Automated Data Processor can be found above in this document.
Additional information
How we protect your data
The security and reliability of our service is our number one priority.
What data breach procedures we have in place
Should any event occur where customer data has been lost, stolen, or potentially compromised, our policy is to alert our customers via email no later than 48 hours of our team becoming aware of the event. We will also report such incident to any required data protection authority. We will work closely with any customers affected to determine next steps such as any end-user notifications, needed patches, and how to avoid any similar event in the future.
What third parties we receive data from
Visitor comments may be checked through Akismet, an automated spam detection service. The Privacy and EU-US Privacy Shield of Akismet can be found above.
Blacklisted IP’s are periodically downloaded to our firewall, via a GDPR compliant service. The compliance documentation can be found here: https://www.wordfence.com/help/general-data-protection-regulation/
What automated decision making and/or profiling we do with user data
We do not engage in any kind of automated decision making and/or profiling with website user data
PRIVACY POLICY CHANGES
Although most changes are likely to be minor, we may change our Privacy Policy from time to time, and in our sole discretion. When possible, we will notify clients by email when making changes.
